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E-Commerce Consultancy Client Clarification Text

Under the Law on The Protection of Personal Data no. 6698 (Law no.6698), as a data controller, Regis Marka Patent Danışmanlığı Teknoloji Limited Şirketi (Regis) informs the data subject about the method and legal reason of collection of personal data, the purpose of data processing, the transfer of personal data to third parties and rights of the data subject by this clarification text.

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Regis processes personal data to fulfill obligations under Turkish Code of Obligations No. 6098, Labor Law No. 4857, Turkish Penal Code No. 5237, and relevant legislation.

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Methods of Collection of Personal Data

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Regis processes personal data pursuant to the conditions for processing, specified in Law No. 6698 and the legal reasons stipulated in this Clarification Text by using physical and electronic media particularly written statement, the website, electronic contract, e-mail, and other communication channels.

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Processed Data, Legal Basis of Data Processing and the Purpose of Data Processing

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Within the scope of this Clarification Text, Regis processes following personal data based on the data processing conditions which are “Processing of personal data belonging to the parties of a contract is necessary provided that it is directly related to the conclusion or fulfillment of that contract” and “It is mandatory for the controller to be able to perform his legal obligations”:

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Identity: Name, Surname, Gender, Date of Birth, Driver’s License, Photograph, Signature, Passport, Identity Card, Taxpayer Identification Number, Citizenship

Contact: Address, Address Number, E-mail, KEP Address, Telephone Number

Customer Transaction Data: Invoice, Order Information, Request Information

Financial Data: IBAN Number, Credit Card Information, Bank Passbook

Other Data: Visa, Residence Permit, Examples of Bills

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Regis processes personal data for the purposes of

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• Execution of activities in accordance with the legislation

• Communication execution

• Execution of Finance and Accounting Affairs

• Execution of Information Security Processes

• Execution of Production and Operation Processes of Goods / Services

• Execution of Storage and Archive Activities

• Execution of Contract Processes

• Ensuring the Security of Data Controller Operations

• To Inform Authorized Institutions and Organizations

• Execution of Management Activities

• Execution of Sales Processes of Goods/Services

• Registration on E-commerce platforms

• Execution of Registration Procedures

• Establishment of the Company

• Identity-Address Verification

Transfer of Personal Data

Regis may transfer your personal data to solution partners and business partners, legal and real persons contracted due to their activities, legal advisors, financial advisors and tax advisors, regulatory and supervisory institutions such as the Turkish Patent and Trademark Office, and, upon request, international official patent offices, the institutions or organizations authorized to request the personal data of the data subject, such as the courts and enforcement offices, and to the persons designated by them; provided that all necessary measures are taken in accordance with Article 8 of the Law for the purposes specified in this Clarification Text.

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Regis transfers following data abroad in accordance with Article 9 in case of applying for a trademark, design, patent, domain name abroad, opening an account on e-commerce platforms, processes regarding the European Union Data Protection Regulation (GDPR) or in case of establishment of a company abroad, based on the explicit consent of the data subject:

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Identity: Name Surname, Signature, TC Identity Number, Taxpayer Identification Number

Contact: E-Mail Address, Contact Address, KEP Address, Telephone Number

Financial Data: IBAN Number, Credit Card Information, Bank Passbook

Other Data: Visa, Residence Permit, Examples of Bills

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Rights of Data Subject

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The data subject can exercise the following rights listed in Article 11 of the Law No.6698:

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• To learn whether his personal data are processed or not,

• To request information if his personal data are processed,

• To learn the purpose of his data processing and whether this data is used for intended purposes,

• To know the third parties to whom his personal data is transferred at home or abroad,

• To request the rectification of the incomplete or inaccurate data, if any,

• To request the erasure or destruction of his personal data under the conditions laid down in Article 7,

• To request notification of the operations carried out in compliance with subparagraphs (d) and (e) to third parties to whom his personal data has been transferred,

• To object to the processing, exclusively by automatic means, of his personal data, which leads to an unfavorable consequence for the data subject,

• To request compensation for the damage arising from the unlawful processing of his personal data.

Pursuant to Communique On The Principles And Procedures For The Request To Data Controller, Data Subject may make requests in writing or by registered electronic mail (KEP) address, secured electronic signature, mobile signature or by the e-mail address which has been previously recorded in the Regis’ system. The request includes Name, Surname, Signature, TC Identity Number (For Turkish Citizens), Nationality, Passport Number or Identity Number if available (for foreigners), Residential or Business Address subject to the notification, Electronic Mail Address, Telephone or Fax Number subject to notification if available, and subject of demand, may be sent to this address: Beştepe Mah. Nergiz Sk. No:7A-14 Kat:8 Via Tower Yenimahalle, Ankara. Also, Data Subject may be informed via e-mail (iletisim@regispatent.com) or telephone (0312 502 23 89).

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The application will be concluded within a legal period of 30 days after receipt. Regis has the right to make changes in this Clarification Text due to changes in the law, and new methods or regulations that may be determined by the Personal Data Protection Board.

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Conclusion

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Personal data processed Regis can be processed by taking all necessary data security measures, provided that they are not used out of the purposes and scope specified in this Clarification Text; It will be kept during the legal storage period or for the period required by the processing purpose, and will continue to be used by Regis after being anonymized at the end of the period required by the processing purpose, or will be destructed pursuant to the relevant procedure in accordance with the Law No.6698 and relevant legislation.

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Regis, takes all necessary measures and pays particular attention to process Personal Data with lawfulness and conformity with rules of bona fides, accuracy and being up to date, where necessary; being processed for specific, explicit, and legitimate purposes, being relevant with, limited to and proportionate to the purposes for which they are processed and being retained for the period of time stipulated by relevant legislation or the purpose for which they are processed. 

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